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Using Clear, Fair Language

When you write, make every effort to treat genders fairly. Avoid language that excludes.

• Use equal language:
  

    The committee members worked together.   Dwight and Jenna
    Mr. Ian Thompson, Mrs. Shirley Thompson

  Don’t give special treatment to one of the genders:
  

    The men and the ladies of the committee agreed.
    Dwight and Miss Johnson
    Mr. Ian Thompson, Mrs. Ian Thompson

• When possible, use plural pronouns and antecedents:
  

    Politicians lead public lives when they run for office.

• Address a position:
  

    Dear Personnel Officer:
    Dear Members of the Big Bird Fan Club:

  
  Don’t use gender-specific references in the salutation of a business letter when you don’t know the person’s name.